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HALBERTON PARISH COUNCIL 

The purpose of the Freedom of Information Act 2000 (“the Act”) is to promote greater openness by central and local government. The Publication Scheme is one of the statutory requirements of the Act.

The new Publication Scheme covers:

* Who we are and what we do
* What we spend and how we spend it
* What our priorities are and how we are doing
* How we make decisions
* Our policies and procedures
* Lists and registers
* The services we offer

It includes information on accessing:
* Everything we have a legal duty to publish
* Information we already publish
* Information which we will provide on request

The Publication Scheme is available below and then follow the relevant links.

If you can’t find the information you want in the Publication Scheme then you may ask for it. The Council then has to tell you whether it holds the information and give it to you (as long as it is not one of the exemptions contained within the Act). Normally we will have to give you the information you want within 20 working days.

Requests for paper copies of the information are available at 5p per copy, but most information is available within this web site at no charge. Where fees do apply and how they are calculated are set out on the fees page (Click `Policy and Procedures` page Link) and if a fee is payable it must be paid in advance and if it is not paid within 3 months then the request will lapse and the Council will not have to respond.

To ask for information please email the Clerk on christine@halberton.org or via the address or phone number at the end of this information sheet.
Please include the following details:
* Your name and address (and phone number if you want)
* How you would like us to contact you if there is a query (for example via e-mail or telephone)
* The information or documents you would like to access
* The way you would like the information to be sent to you (for example on paper or via e-mail)

Most information that the Council holds is available to you subject to a number of exemptions contained within the Act. If an exemption applies we will tell you which exemption that is, why it applies and how we took that decision.

If you are not satisfied with the way we handle your request, with the fee charged, or with the reasons we have given for refusing to provide information, you have the right to appeal. (Click onto the link for `Policies and Procedure Page` for details of complaints procedure) 

INFORMATION AVAILABLE UNDER HALBERTON  PARISH COUNCIL
MODEL PUBLICATION SCHEME
*Please note: Working links are being added as documents become available in electronic form.

 

 

 

Where to see this information

`Link Provision`

Class 1 - Who we are and what we do

 

Who’s who on the Council

 

Hard Copy from Clerk, website, Newsletter, Noticeboards (please do not remove), contact Clerk

 

Link to Parish Councillors details

 

 

Contact details for Parish Clerk and Council members

 

As Above

Staffing structure

 

As Above

Class 2 – What we spend and how we spend it

 

Annual return form and report by auditor

 

Hard Copy from Clerk/Parish Noticeboards (please do not remove)

 

Finalised budget

 

Hard copy from Clerk

Precept

 

As Above

Financial Standing Orders and Regulations

 

As Above

Grants given and received

 

As Above

List of current contracts awarded and value of contract

 

As Above

Members’ allowances and expenses

 

As Above

Class 3 – What our priorities are and how we are doing

 

 

 

Parish Plan

 

Website/*Hard Copy from Clerk  and see Link

Link to Parish Plan

Annual Report to Parish or Community Meeting

 

Website/*Hard Copy from Clerk

 

Class 3 – What are priorities are and how we are doing

 

 

 

Quality Status

 

N/A

 

Local Charters drawn up in accordance with DCLG guidelines

 

 

N/A

 

Class 4 – How we make decisions

 

Timetable of meetings

 

Hard Copy from Clerk, Website and Notice Boards (please do not remove) and see Link

Link to Parish Council overview

 

 

 

 

 

Link to Parish Council Meetings

Agendas of meetings

 

Hard Copy from Clerk and Noticeboards (please do not remove)

Minutes of meetings

 

Hard Copy from Clerk, Website, Noticeboards  (please do not remove) and see Link

Reports presented to council meetings
Note: this will exclude information that is properly regarded as private to the meeting.

 

Hard Copy from Clerk

Responses to consultation papers

 

As Above

Responses to planning applications

 

As Above

Byelaws

 

As Above

 

Class 5 – Our policies and procedures

 

Procedural standing orders

 

Hard Copy from Clerk

 

Code of Conduct

 

Hard Copy from Clerk and see Link

Link to Code of Conduct

Equality and diversity policy

 

See Link                              

 

 

 

 

 

Link to Policies and Procedures

 

 

 

 

 

 

 

Health and safety policy

 

As Above

Recruitment policies (including current vacancies)

 

As Above

Policies and procedures for handling requests for information

 

As Above

Complaints procedures

 

As Above

Information security policy

 

See Link                                          

Records policies  (records retention, destruction, removal etc)

 

As Above

Data protection policies

 

As Above

Schedule of charges (for the publication of information)

 

As Above

Class 6 – Lists and Registers

 

Any publicly available register or list

 

Hard Copy from Clerk

 

Assets Register

 

As Above

Disclosure log

 

N/A

Register of members’ interests

 

Hard Copy from Clerk

Register of gifts and hospitality

 

As Above

Class 7 – The services we offer

 

Website Provision

Yes

 

Cemetery

Inspection only, contact the Clerk or Mrs H Jepps, Parish Councillor

 

Village Hall

Inspection only, (contact

Mrs C Graham, Parish Councillor)

 

Parks, Playing Fields and recreational facilities

Inspection only

 

Seating, litter bins, memorials and lighting

As Above

 

Bus shelters

As Above

 

Markets

N/A

 

Public Conveniences

N/A

 

Agency Agreements

N/A

 

A summary of services for which the council is entitled to recover a fee together with those fees (eg burial fees)

Hard copy, contact Clerk

 

Parish Notice boards are located in:-
Halberton – Notice board outside of Village Hall.
Ash Thomas – Notice board in village
Brithem Bottom – Notice board in village
Notices can also be located at Halberton Court Farm Shop and Cottage Garden Nurseries, Willand

 

Contact details:.

 

Mrs Christine McIntyre
Clerk to Halberton Parish Council
3 Katherines Lane
Ottery St Mary
Devon
EX11 1FB
Tel: 01404 814128 (after 6.00pm)
E-mail:- christine@halberton.org